By submitting to present a session at MidCamp you are confirming your understanding and acceptance of the rules and expectations as outlined below.
As a MidCamp speaker, you are directly responsible for your session, its content, quality, and all deliverables.
Session cancellation
MidCamp reserves the right to revise or cancel any events on the schedule should registration, venue, equipment or other conditions dictate. We will notify all involved speakers of any schedule modifications or cancellations as soon as possible. If for any reason a speaker must cancel a session, that speaker must contact MidCamp organizers so a substitute can be arranged.
Session AV + Setup
Speakers should arrive to their room 10 minutes early for setup. You will have access to the session rooms prior to the first session of the day and during the breaks. There is WiFi available in all of the rooms, however, since connections to WiFi can sometimes be unreliable, we STRONGLY recommend you have the ability to do your session without a connection to the internet.
Sessions will be recorded and we have a few people running around to help with A/V. Please remember to PRESS RECORD when you’re ready to start the session! The recording kits accept HDMI and adapters will be available. If you think there might be a problem connecting, feel free to bring your own adapter.
Folks with USB-c folks should bring a USB-c to hdmi or USB-c - VGA adaptors. We don't have those yet.
What to bring:
- Your laptop, with session slides loaded (it doesn't hurt to bring a backup USB)
- Your laptop's power adapter
- The appropriate power converter if you are visiting from another country
- The proper dongle/adapter/cable to connect your laptop.
- A slide advancer, if you want one
Promotion
After sessions are selected, speakers are encouraged to promote their sessions through personal invitations and social media outlets like Twitter, personal blogs and digital newsletters. Be sure to include @midwestcamp and #MidCamp in your tweets about the conference!
Permissions
You must have explicit permission from your client/company to present any proprietary material in your session. Proposing a session without permission is grounds for session cancellation.
Session Recording
When you agree to speak at MidCamp, you consent for your talk to be recorded in audio and possibly video format.
We reserve the right to publicly distribute and publish these recordings under the Creative Commons Attribution 3.0 license.
Your session material, including content and recordings may be used in various promotions or for other related endeavors. This material may also appear on the MidCamp web site, social media channels or other digital mediums controlled by MidCamp.